Skip to content

Use case · AI Automations·AI Automations

Stop drowning in invoices.

PDF invoices and receipts parsed, validated, matched to POs, routed to approvers, and synced to your accounting system — automatically.

99%
Field accuracy
6 sec
Per invoice
12hrs
Saved / week
Book free assessmentSee live workflow

Setup in 1–2 weeks · Production-ready · Fully observable

weblink.builds · production

1,847 invoices today · all systems green

automation · invoice-processor-v4

live · 1,847 invoices today

Inputs · sources

Email inbox1,243
Vendor portals412
Drive folder156
Manual upload36
running

Invoice Engine

Claude + OCR

Outputs · destinations

qbQuickBooks5.4s
Approval workflow5.8s
Slack #finance6.1s
Drive · archived7.2s

recent activity · last 5 minutes

  • 3 sec ago✓ Invoice extracted · Acme Corp ₹84,500 · matched PO-2847
  • 18 sec ago✓ Receipt processed · Uber Business · auto-categorized travel
  • 52 sec ago⚠ PO mismatch detected · TechVendor LLP ₹2.4L · queued for review
  • 1 min ago✓ Invoice extracted · Halcyon Services ₹46,000 · routed to Priya
  • 2 min ago✓ Bulk batch complete · 23 receipts · auto-synced to QuickBooks

showing latest 5 of 1,847 processed today

The problem

Invoice ops is a time sink.

Finance teams spend 30–40% of their time on invoice processing — typing line items into ERP, chasing approvers, fixing typos, reconciling against POs.

Manual entry causes errors that take longer to fix than to prevent. And errors compound at month-end close, when nobody has time to track them down.

What manual handling looks like

Form submission

Email to ops@

Spreadsheet check

Slack tag rep

~ 2–4 hours typical · sometimes days

The solution

Documents in. Approved out.

We build a pipeline that ingests invoices from email, scan, or upload, extracts every field with vision LLMs, validates against POs and your business rules, routes to the right approver, and posts to QuickBooks or your ERP — all automated, all audited.

How it works

  1. 01

    Ingest

    Watches inbox or scan folder. Picks up invoices on arrival.

  2. 02

    Extract

    Vision LLM reads vendor, line items, totals, taxes, dates with confidence scores.

  3. 03

    Validate & route

    Matches PO, applies approval rules, escalates exceptions.

  4. 04

    Post & file

    Posts to ERP, archives the source PDF, logs the audit trail.

The outcome

What this looks like in production.

Field accuracy

99%

On structured invoices with confidence scores.

Per invoice

6s

From inbox arrival to posted record.

Hours saved / week

12hrs

For a finance team handling 200+ invoices.

Manual entry errors

0

Vision validates against PO before posting.

What it costs

Transparent pricing. Outcome-tied.

Tier

Invoice Processing Pipeline

Engagement

From ₹1.25L

2–3 weeks setup

Optional retainer

₹40k/mo

monitoring & adjustments

Included

  • Schema design for your invoice fields
  • Vision LLM extraction with confidence scoring
  • PO matching and validation rules
  • Approval routing with Slack and email
  • Sync to QuickBooks, Tally, or your ERP
  • Audit trail with source-document linking
  • 30 days of post-launch monitoring
Book free assessment

Tech stack

Built on production-grade tools.

Automation Layer

n8nCustom Node

AI Layer

Claude Sonnet (vision)GPT-4 VisionTesseract OCR

Accounting

QuickBooksTallyZoho Books

Notification

SlackGmail

Stack varies based on your existing tools — we work with what you have.

Variations

Other ways we build this.

Lite

Single vendor format, manual review queue. Good for SMBs.

Most common

Standard

Multi-vendor, PO-matched, auto-posted. Most common.

Enterprise

Multi-entity, multi-currency, custom approval matrices.

Related use cases

Often built alongside this.

Lead Routing & Enrichment

Inbound leads enriched, scored, routed to the right rep, and notified — in under 3 seconds. For B2B

View use case

Daily Report Generation

Pull metrics from every system, format a clean daily summary in Slack, email, or PDF, and deliver be

View use case

Customer Support Triage

Inbound tickets categorised, prioritised, pre-drafted with cited KB snippets, and routed to the righ

View use case

Get started

Stop losing time. Start tomorrow.

Book a free 30-minute call. We'll map your current process and show you exactly what we'd automate first.